Getting started with adept, for college tutors

1. Sign in

Your invitation comes from Adept Platforms (noreply@adept-platforms.com), sent on behalf of your programme director.

1. Press Create your password in the email, then Continue.
2. Choose a password with at least 12 characters, an uppercase letter, a lowercase letter, a number and a symbol. Type it again and press Create password.
3. Sign in at manage.adept-platforms.com.
4. Press Set up authenticator app, scan the QR code with Microsoft or Google Authenticator, type the 6-digit code and press Verify and turn on.
5. Sign in again with your password and a code, then accept the terms.

2. Home

Home shows how many trainees are placed with you this rotation, and a To do list of what your trust still needs: an induction handbook, trainees with no modules chosen, and your notice dates when they are due. Tap an item to go where it is done.

Under Notice for the next rotation, record the dates your trust issued work schedules and rotas, with Record date. The Code of Practice asks for work schedules 8 weeks and rotas 6 weeks before the changeover. Your programme director reports these dates.

If you are a tutor at more than one trust, Your trusts at the top lets you choose which one you are looking at.

3. Trainees and progress

• Trainees: everyone placed at your trust this rotation, with their grade and email. Open one to see their placement and site, working pattern, modules and special interest areas, and any notes from their programme director. Copy emails and Download (.csv) are at the top.
• Supervisors (on Trainees): set educational and clinical supervisors for several trainees at once, and see each consultant’s load.
• Progress: exams, milestones and statuses for your trainees, which you can edit.
• Rotation changes: who is arriving and leaving, once your programme director finalises the next rotation. Email arrivals writes to everyone arriving.

4. Modules and teaching

• Modules: tick each curriculum module your trust can deliver, by stage. Core trainees choose only from Stage 1, so tick the core modules there or they are offered none. Set Modules per trainee, tick the special interest areas you offer at Stage 3, and add local modules under Other modules at this trust. Trainees choose from what you offer.
• Teaching: Add teaching day for departmental teaching. You can name trainees as teaching leads to share the work. On the day, Take attendance opens the register.
• EDT requests: shown only if your trust takes requests for educational development time through adept.

5. Induction handbook

Write your trust’s handbook under Induction handbook: local induction, key contacts, rota patterns, site information and clinical guidelines. It saves as a draft as you type, and trainees see nothing until you press Publish. Preview shows it as a trainee will.

The quickest start is an Attachments section with your current handbook uploaded. Trainees joining you can read it in the six weeks before they start, so publishing early helps them arrive prepared.

A good first week

1. Check the Trainees list matches who you have.
2. Tick the modules and special interest areas you offer.
3. Publish a handbook, even if it is your current one attached.
4. Record your work schedule and rota dates when they are due.

If you get stuck

• New phone? While you still have the old one: My profile › Two-factor authentication › Manage › Set up on a new phone.
• Lost your phone? Email support@adept-platforms.com from the address you sign in with.
• A trainee or a trust missing? Ask your programme director to check the placement or your invitation.
• Anything else: Help & support in the menu has the college tutors’ questions.

Last reviewed 4 November 2026.